How to Share Data Online

How to Share Data Online

Although it’s quaint to think of working together with someone online on a document or video project as something that can be done while sitting side by side on the same computer, most online collaboration involves the sharing of data and information across separate computers. And whether it’s a problem with large files or trying to decipher multiple edits being done in a parallel, the need for streamlined online file sharing is important for families, individuals and businesses. Thankfully, a number of apps, cloud computing solutions and Web services can teach you how to share data online in seconds flat.

Remember the old trick you used to use where you would e-mail yourself important documents prior to a presentation or meeting to make sure you could at least access them somewhere electronically should we need to make edits? There’s no need anymore, thanks to the rise of wireless networks, mobile devices and cloud services, which make the practice seem woefully outdated. Here are 7 better ways to share data online that don’t involve e-mail attachments.

  1. GoogleDocs All you need is a Google account, and you can collaborate on documents and spreadsheets in the cloud.  Google Docs eliminates worries over “version control” with quick, automatic saves that ensure that anytime anyone access the document, they’re seeing the most current version.  The main drawback with Google Docs is that the functionality of their document and spreadsheet programs is rather limited, although the service does a good job of providing basic functionality and similarity to Microsoft’s popular Office products.
  2. Microsoft Office Web Apps – Since many folks are most well-versed in Microsoft’s Excel, Word and PowerPoint programs, it’s great that the company has found a way to allow these to be shared online collaboratively.  Using only a Windows Live ID (and a valid license for Office products), you can store, edit and share your documents online the way they were created.
  3. Acrobat – Adobe’s file sharing solutions are less focused on group collaboration and more on interaction.  Although the firm does allow for manipulation of their proprietary .PDF docs, it also provides a robust suite of web forms, online signing apps and even large-file sharing services that make it simple to share data online.   Although each service does offer a free, limited trial, there are paid versions which allow for deeper and unlimited form creation and sharing.
  4. Dropnox – Dropbox allows users to upload large files and e-mail a link to others where they can download them, or collaborate and share using cloud folders whose contents synchronze across users’ desktops.  It offers a decent amount of space for free (2GB), with bonuses for referring new sign-ups.   Depending on your usage, you can update to 50GB or 100GB plans for around $100 per year or $200 year respectively, or choose a more serious, customizable option if your needs are greater than that.  Dropbox makes file sharing extremely simple, and doesn’t require passwords for your recipients to download.
  5. YouSendIt – A service that lets you upload large files then send them to coworkers and family members as simple web links. YouSendIt’s paid programs are more impressive than the free service, although if your file is less than 50MB big, then YouSendIt Lite is a nice version.  But for files larger than that, you’ll need to spend either $100 or $150 per year to receive greater storage, control over expiration dates, and even tracking results in the YouSendIt premium ProPlus package.
  6. Box.com – Box.com offers 5GB of free file storage, and offers a number of other user-friendly features, such as the ability to upload entire folders with of data and files at the same time. It also offers apps that are maximized for mobile devices, and provide online document collaboration as well.  This is a great solution for businesses large and small that need a common drive for their materials that can be accessed by many different people from many different locations.  Plans start at $15 per user per month, but the company also provides customizable options and quotes for businesses and users with greater needs.
  7.  Google Drive – Google is attempting to make “cloud storage” simple, easy and understandable for casual users with Google Drive.  Its simple drag and drop interface and connection to users’ Google e-mail accounts just may help them succeed.  It’s a great free option, with up to 5GB for free to store photos, resumes, school projects and more.

 

 

Stop Spam and Unwanted E-mail

Stop Spam and Unwanted E-mail

Experts estimate that around 90% of all e-mail is spam, with some placing the figure even higher. Now consider that statistics, extrapolations and research by the Radicati Group estimate the number of emails sent per day (in 2010) to be close to 300 billion.  If that much of these millions and trillions of message are indeed spam and viruses, this means that more than 3 million spam e-mails were sent EVERY SECOND of the day – and that was two years ago, before smartphone and tablet PC usage became meteoric. Needless to say, learning how to stop spam, phishing and unwanted emails is becoming an increasingly vital topic.

But first, a bit of background info: The goal of spammers is to get their unsolicited messages in front of as many people as possible, increasing the chances that some of them will click contained links and expose their personal information, make junk purchases or fall for whatever other scam they’re pushing.  And just as companies such as McAfee and Norton work to stop it, so too are spammers working hard to create new ways to circumvent any spam filters or other restrictions. On the bright side, a growing number of e-mail programs such as Yahoo! and Gmail are doing an increasingly good job of filtering out a lot of  junk e-mail automatically.

Google, Microsoft, Yahoo!, AOL and Facebook further recently announced that, despite the fact they are corporate rivals, they’re uniting to fight spam and phishing. Working together with major companies like Bank of America and PayPal the e-mail providers announced the formation of a technical working group called Domain-based Message Authentication, Reporting and Conformance (DMARC). The idea is that these e-mail providers will work with major companies on the back-end to make sure that any e-mail that says it’s from them really is. However, for those hoping to keep their inboxes free of junk in the interim, here’s how to give spam the cold shoulder.

10 tips to help identify, control and stop spam and unwanted email

  1. When you first set up an e-mail account, protect it and use it only very selectively.  Although companies promise not to give out e-mail addresses to others, it’s amazing to see the amount of spam an e-mail address can generate once spammers know it’s active.
  2. Don’t post your e-mail address in its normal form on a publicly accessible Web page.  Instead, post something along the lines of jane (at) doe DOT com.
  3. Luckily, most major e-mail programs offer a great level of basic spam protection, so use a reputable online mail program for your workplace or home which should be able to catch most of the unwanted e-mail.  
  4. Be aware also that spam exists outside of e-mail as well.  Whether in the form of direct messages on Twitter or likejacked stories on Facebook, users need to be on guard when using social networks, as well.  If something seems fishy or weird – don’t click it!
  5. Resist the urge to attempt to “unsubscribe” to spam.  Replying to messages will often do nothing more than confirm that your e-mail address works for the sender, leading to more spam.   Instead, remember to use (and teach kids to employ) the “Report” or “Mark as Spam” button from their e-mail program.
  6. Remember that you should be leery of any e-mail or other communication received from someone that you don’t know.  If you don’t know who an email’s from, don’t click it!
  7. Check the To: and From: fields in an e-mail if you think it might be Spam.  If there are other addresses on the To: line, it’s likely spam.  Additionally, e-mails sent from addresses that contain large strings of numbers in them may be a good indicator that spam is present.
  8. Hover over links to make sure their destination leads where it says it does.  And just because links match doesn’t mean to click on them – or that you can verify if it’s a legitimate site by doing so.  If you have questions, instead of clicking the link, input the URL into Google and see what comes up, and – if supposedly contacted by a business or service provider – surf on your on to its official website (don’t click on the contained link!) and contact representatives using the number on actual corporate HQs.
  9. If friends’ e-mail addresses are suddenly sending you spam, make sure to contact your friend via a different method and let them know their account has been compromised.  This seems to especially happen with Hotmail users, and often simply changing the password puts an end to the unwanted e-mailing.
  10. To help the Federal Trade Commission control spam, forward it to spam@uce.gov.

5 Ways to Grow Your Business Overnight

5 Ways to Grow Your Business Overnight

It’s a fundamental paradox for small business owners: How do you expand your revenues, grow market share and maintain optimum production and service levels without disrupting cash flow or sending operations into a tailspin? Thankfully, even for the most time-, money- or manpower-deprived entrepreneur, a wealth of apps, gadgets and online solutions exists that can help you broaden your reach without biting off more than you can chew. Looking to give your business a sudden boost of upward momentum? Try the following five high-tech tools and services, all of which could potentially prove vital resources in your ongoing fight to score more customers and send profits soaring.

1.      Build an Online Presence – Need a professional-looking website, but don’t have the time, cash or technical know-how to get started? Try Onepager, which makes it possible for beginners to establish an attractive online presence in no time flat. Using the site, business owners simply type their company name, tagline and body text into a number of preexisting templates, to which photos and visual styling can be added. A point-and-click interface further makes it easy to introduce newsletter signups, service rundowns, social media links and contact information. Once complete, the site helps you register a domain name, monitor customer behavior and otherwise enjoy the benefits of marketing to the online world. Providers like Intuit and 1&1 also offer easy off-the-shelf solutions.

2.      Secure Venture Capital – Have the perfect idea for a new electronic gadget or restaurant chain, but lack the funds to quit your day job, let alone mass-produce consumer products? Do what today’s smartest entrepreneurs do: Beg strangers for spare change. Crowdsourced funding sites such as Kickstarter, RocketHub and IndieGogo let you post details of your dream projects, complete with colorful descriptions, photos and videos, then source pledges from the general public. Rather than equity, investors typically receive personalized or product-based incentives for their kindness (e.g., a $5 donation nets a copy of the movie you helped fund’s DVD, while $500 scores a personal thank you call from the director). Group seed capital programs such as Grow VC and fundraising platforms like Crowdrise may also prove a handy alternative to romancing fickle angel investors or handing over 30% of your company for minimal return.

3.      Start Taking Credit Card Payments – From everyday consumers to major corporations, many customers prefer to pay via credit card. Letting them do so on-demand using a solution like Square, which lets you connect a plastic card reader accessory to your iPhone, iPad, iPod Touch or Android mobile device isn’t just simple and convenient. It also makes good business sense, allowing you to instantly swipe their American Express, Visa, MasterCard and Discover and secure down payments, project milestones and up-front advances on the spot. Charging a single 2.75% flat fee on each transaction, and letting you setup custom inventories of items with personalized photos, names and prices, it can streamline and simplify billing for businesses of all sizes.

4.      Land Free Publicity – Every entrepreneur dreams of making headlines or enjoying time in the spotlight. Help a Reporter Out (HARO) offers the opportunity to do so in seconds – and without spending a single dime on marketing or advertisement. A matchmaking service that pairs journalists with subject matter experts, simply submit your name and email to receive a daily newsletter from members of the media who need commenting sources. Think you’re the perfect fit to field calls for a professional organizer or whiz in the field of cloud computing? Just respond to the queries that show up in your Inbox, and you could find yourself quoted everywhere from CNN to The New York Times.

5.      Create a Custom Virtual Store – The most direct way to put e-commerce to work: Add an attractive online storefront capable of effortlessly handling myriad payment solutions that’s chock-full of must-have goods. Multiple options from Goodsie to Shopify, Volusion and BigCommerce can help, making it possible to set up both basic solutions that require minimal to no programming, and more complex and sophisticated virtual bazaars. Note that while it’s tempting to go big on features and selection here, the first-time builder is advised to keep things simple. Start by staying focused on practicality, convenience and popular high-margin goods, then expand organically, rather than risking overcomplicating your user interface or overwhelming shoppers with frivolous alternatives.